Privacy Policy | NAHJ Journal

Who We Are

NAHJ Journal is published by Nahj Institute, an independent research centre. This privacy policy explains how we collect and use personal data when you interact with this journal website at journal.nahjinstitute.com.

What Data We Collect

We collect personal data only when you provide it directly to us:

Manuscript submissions: name, email, institutional affiliation, ORCID iD, and the content of your submission
Reviewer applications: name, email, affiliation, expertise, and publication history
Contact forms: name, email, and message content
Server logs: IP address, browser type, pages visited, and access times — collected automatically by Cloudflare and our hosting provider

How We Use Your Data

To process and administer manuscript submissions through the review process
To respond to enquiries and correspondence
To maintain reviewer and editorial board records
To publish accepted articles with author attribution
To improve the journal website and user experience

Legal Basis for Processing

We process personal data on the basis of legitimate interests (managing the journal and its review process) and, where relevant, with your consent. You may withdraw consent at any time by contacting us.

Data Sharing

We do not sell personal data to third parties. We share data only as follows:

Peer reviewers: Anonymised manuscript content is shared with reviewers. Author identities are not disclosed (double-blind review).
Publication: Accepted articles are published with author name and affiliation unless the author requests otherwise.
Service providers: We use Cloudflare for hosting and security, and Formspree for form processing. Both operate under their own privacy policies.

Data Retention

Submission records are retained for five years after the final decision on a manuscript. Published article data is retained indefinitely as part of the scholarly record. Contact form data is deleted after one year.

Your Rights

Under UK and EU data protection law, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (subject to legal and scholarly record obligations)
Object to processing or request restriction
Data portability
Lodge a complaint with the Information Commissioner's Office (UK) or your national supervisory authority

Contact

For privacy-related requests or questions, contact us at journal@nahjinstitute.com.

Changes to This Policy

We may update this policy periodically. The current version is always available at this URL. Significant changes will be noted on the journal homepage.